MH Intake Paperwork - Staff Requested - eSignature


Minnesota CarePartner
393 N Dunlap St. #300  St. Paul, MN 55104
P: 612-289-5656   F: 651-925-0278

Minnesota CarePartner Mental Health Bill of Rights

 

 

 

Person signing forms is the:
Name of staff member requesting signature:  

 

 

As a Minnesota CarePartner client, you have a right to:

  • Receive respectful treatment
  • Refuse treatment or a particular intervention strategy
  • Ask questions at any time
  • Know how available the counselor is to see you or what the waiting period is
  • Have full information about fees, method of payment, and insurance reimbursement
  • Have full information regarding the counselor's qualifications to practice, including licensure or registration, training and experience
  • Have full information regarding the counselor's areas of specialization and limitations
  • Have full information about the counselor's therapeutic orientation and any technique which is routinely used
  • Have full information regarding your diagnosis if your counselor uses one
  • Choose a counselor with whom you feel you can work
  • Experience a safe setting, free from physical, sexual, or emotional abuse
  • Agree to a written contract of counseling goals and treatment plan
  • Request that the therapist evaluate the progress of counseling
  • The right to be allowed access to records and written information from records in accordance with the State of Minnesota Statutes, section 144.335
  • Require the therapist to send a report regarding your therapy with your written authorization
  • Confidentiality regarding records and transactions, unless you have signed and authorized, in writing, a release of records, or as otherwise required by law
  • Information regarding other services that may be available in the community and the freedom to change provider of service
  • Coordinated transfer when there has been a change in provider of services
  • To assert the client's rights without retaliation
  • Complaints can be made to:
    • Minnesota Board of Social Work 612-617-2100
    • Office of Ombudsman (BHP referrals), 612-296-0382 or 800-657-5391
    • United States Department of Health and Human Services, 877-696-6775

As a recipient of services from a Licensed Marriage and Family Therapist, you have a right:

  1. to expect that a therapist has met the minimal qualifications of education, training, and experience required by state law;
  2. to examine public records maintained by the Board of Marriage and Family Therapy that contain the credentials of a therapist;
  3. to report complaints to the Board of Marriage and Family Therapy;
  4. to be informed of the cost of professional services before receiving the services;
  5. to privacy as defined and limited by rule and law;
  6. to be free from being the object of unlawful discrimination while receiving services;
  7. to have access to their records as provided in Minnesota Statutes, sections 144.291 to144.298, except as otherwise provided by law or prior written agreement;
  8. and to be free from exploitation for the benefit or advantage of a therapist.

As a recipient of services from a licensee of the Minnesota Board of Behavioral Health and Therapy, you have a right to:

  1. expect that the provider meets the minimum qualifications of training and experience required by state law;
  2. examine public records maintained by the Board of Behavioral Health and Therapy that contain the credentials of the provider;
  3. report complaints to the Board of Behavioral Health and Therapy;
  4. be informed of the cost of professional services before receiving the services;
  5. privacy as defined and limited by law and rule;
  6. be free from being the object of unlawful discrimination while receiving counseling services;
  7. have access to their records as provided in sections 144.92 and 148F.135, subdivision 1, except as otherwise provided by law;
  8. be free from exploitation for the benefit or advantage of the provider;
  9. terminate services at any time, except as otherwise provided by law or court order;
  10. know the intended recipients of assessment results;
  11. withdraw consent to release assessment results, unless the right is prohibited by law or court order or was waived by prior written agreement;
  12. a nontechnical description of assessment procedures; and
  13. a nontechnical explanation and interpretation of assessment results, unless this right is prohibited by law or court order or was waived by prior written agreement.

 

 Attestation to Bill of Rights 

 

 

Appointment Cancellation Policy Agreement

 

 

 

 Person signing forms is the:

 

Minnesota CarePartner is committed to providing all of our patients with exceptional care. When a service recipient cancels without giving enough notice, they prevent another patient from being seen.

Please call your Provider on the day prior to your scheduled appointment to notify them of any changes or cancellations. If arriving late to a scheduled appointment, your late arrival will require that the session end at the scheduled time, meaning your session will unfortunately be shorter.

If prior notification is not given, you will be given three opportunities (no call/no show/ late cancellation) before your Provider decides on the continuation of services.

 

  Attestation to Cancellation Policy 


 

Your Privacy Rights

 

 

 

 Person signing forms is the:

 

THIS NOTICE DESCRIBES HOW PRIVATE INFORMATION, INCLUDING HEALTH INFORMATION, ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. 

Your health record contains personal information about you and your health. This information, which may identify you and relates to your past, present or future mental and/or physical health is referred to as Protected Health Information (PHI). “Protected information” is individually identifiable information. We are committed to protecting the privacy of your health information by complying with applicable federal and state privacy and confidentiality laws. You have privacy rights under the Minnesota Government Data Practices Act, the federal Health Insurance Portability and Accountability Act (HIPAA) and other state and federal laws, rules and regulations. These laws protect your privacy but also allow us to give information about you to others if the law requires or permits it. We are required by law to abide by the terms of this Notice of Privacy Practice and to provide you with this notice. We reserve the right to change the terms of this notice and apply any changes to all present and future information that we collect about you.   

This Notice of Privacy Practices describes how we may use or disclose your protected information, with whom that information may be shared, and the safeguards we have in place to protect it. It also describes your rights regarding how you may gain access to and amend your protected information. You have the right to approve or refuse the release of specific information except when the release is required or authorized by law or regulation. 

WHY DO WE ASK FOR PRIVATE INFORMATION? 

We provide a number of mental health and other services.  We may ask you for information so we can: 

  • tell you from other persons by the same name or similar name, 
  • determine service eligibility 
  • make reports, do research, audit, and evaluate our programs, 
  • collect money for payment 
  • communicate with insurance companies, 
  • collect money from the county, state or federal government for help we give you 
  • coordinate with the county social service agency who contract with us to provide your service 

HOW WE MAY USE OR DISCLOSE YOUR PROTECTED INFORMATION 

Following are examples of permitted uses and disclosures of your protected information. These examples are not exhaustive. We may tell you before we release your information but are not required to in these instances.  

Required Uses and Disclosures 

By law, we must disclose your information to you unless it has been determined by a competent medical authority that it would be harmful to you. We must also disclose information to the Minnesota Department of Health and Human Services and the Secretary of the Department of Health and Human Services (DHHS) for investigations or determinations of our compliance with laws on the protection of your information. 

Treatment/Services 

Treatment is when we provide, coordinate, or manage your health care and other services related to your care. This includes the coordination or management of your care with an allowed third party. An example of treatment would be when we consult with another health care provider, such as your family physician. In emergencies, we will use and disclose your protected information to provide the treatment you require. 

Payment 

Payment is when we obtain reimbursement from insurance companies or other agencies/counties for your services. Your protected information will be used, as needed, to obtain payment for your services. This may include certain activities the County might undertake before it approves or pays for the services recommended for you such as determining eligibility or coverage for benefits. 

Health Care/ Human Services Operations  

Operations are activities that relate to the performance and operation of our practice. Examples are quality assessment and improvement activities, program eligibility determination, and care coordination, along with business-related matters such as audits and administrative services, licensing inspections and government regulation requirements, investigations, and financial management of the organization.  We may use or disclose, as needed, your protected information to support the daily activities related to health and human services care.  We share your protected information with third-party "business associates" who perform various activities (for example; billing, referral sources). The business associates are also required to protect your information. 

Required by Law 

We may use or disclose your protected information if law or regulation requires the use or disclosure. 

Legal Proceedings 

We may disclose protected information during any judicial or administrative proceeding in response to a court order or subpoena. 

Research 

We may disclose your protected information to researchers/evaluators when authorized by law. 

EXCEPTIONS TO PRIVACY AND CONFIDENTIALITY 

In general, the law protects the privacy of communication between a client and a therapist. We only can release information about your treatment to others if you sign a release of information form. You can revoke any such authorization at any time in writing. However, in the following situations your authorization is not required for us to release information:  

  • duty to warn a specific other in the case of potential suicide, homicide or threat of imminent, serious harm to another  
  • duty to report suspicion of abuse or neglect of children or vulnerable adults. 
  • duty to report pregnant client exposure to cocaine, heroin, phencyclidine, methamphetamine, amphetamine or their derivatives, THC, and abuse of alcohol.  
  • duty to report the misconduct of mental health or health care professionals. 
  • duty to release records if subpoenaed by the courts. 
  • duty to provide legal guardian/parents of minor children access to their child’s records. Minor clients can request, in writing, that particular information not be disclosed to parents.  

Please discuss any questions or concerns you have about confidentiality with your provider at any time. If you have specific legal questions about the law regarding confidentiality, the exceptions and how it may relate to your situation, please seek formal legal advice from an attorney. 

YOUR RIGHTS REGARDING PROTECTED INFORMATION 

Right to Inspect and Copy 

You may inspect and obtain a copy of your protected information for as long as we are required to maintain it.  

This right does not include inspection and copying of the following records: psychotherapy notes; information compiled in reasonable anticipation of, or use in, a civil, criminal, or administrative action or proceeding; and protected information that is subject to law that prohibits access to protected information. 

Right to Request Restrictions 

You may ask us not to use or disclose any part of your protected health information for treatment, payment, or health care operations. In your written request, you must tell us: 

  • what health information you want restricted, 
  • what use or disclosure you want to restrict 
  • to whom you want the restriction to apply, 
  • an expiration date 

If we cannot reasonably accommodate the request, we are not required to agree. If the restriction is mutually agreed upon, we will not use or disclose your protected health information in violation of that restriction, unless it is needed to provide emergency treatment. You may revoke a previously agreed upon restriction, at any time, in writing. 

Right to Request Alternate Communications 

You may request that we communicate with you using alternative means or at an alternative location. We will accommodate reasonable requests, when possible. 

Right to Request Amendment 

If you believe that the information we have about you is incorrect or incomplete, you may request an amendment to your protected information as long as we maintain this information. While we will accept requests for amendment, we are not required to agree to the amendment.  

Right to An Accounting of Disclosures 

You may request that we provide you with an accounting of the disclosures we have made of your protected health information. This right applies to disclosures made for purposes other than services, treatment, payment or operations as described in this Notice of Privacy Practices. The disclosure must have been made after April 14, 2003, and no more than 6 years prior to the date of request. This right excludes disclosures made to you or others you authorized to receive information regarding your care. 

FURTHER QUESTIONS OR COMPLAINTS 

If you have any questions about the information we have about you, you may ask a staff person to tell you about it, or talk with your parent, guardian, or case manager.  

You can contact Minnesota Care Partner’s Privacy Officer Katy Armendariz, CEO, 612.289.5656  

You may also contact: Data Privacy Office, MN Dept. of Human Services, 4th Floor, Centennial Building, St. Paul, MN 55155. Phone # 651-297-3173. 

ACKNOWLEDGMENT OF RECEIPT OF THIS NOTICE 

We ask that you sign this form. Our intent is to make you aware of the possible uses and disclosures of your protected information and your privacy rights. If you decline to provide a signed acknowledgment, we will continue to provide you services, and will use and disclose your protected information for treatment, payment, and operations as disclosed in this notice. 

Your signature is proof that you have received this form and understand what it says. If you have a guardian, they will be asked to sign for you. This notice about collecting and sharing information about you applies to all contacts we have with you when you are in our program, whether these contacts are in person, on the phone, electronic, or by mail. 

 

 

 

Telemedicine Consent Form

 

 

 

 Person signing forms is the:

 

Minnesota CarePartner allows, under certain conditions, the use of Telemedicine technology for Therapy sessions at the therapist’s discretion and with the patient/client consent. Telemedicine is not intended to be a complete replacement for face-to-face sessions and face-to-face sessions are expected to remain the primary mode of therapy.

Acceptable Reasons for the use of telemedicine include such things as: Severe weather or transportation barriers making it difficult to travel to your therapists office, having to remain in home due to ill child, having your ride cancel at the last minute, scheduling conflicts or being out of town.

Keep in mind, however that there might be certain clinical, ethical, or legal factors that would preclude or limit the use of Telemedicine. Your therapist will discuss these factors with you on a case-by case basis.

If you agree to participate in some therapy sessions through telemedicine, please be reassured that all the standard issues related to privacy and confidentiality will still apply. However, please be advised that telemedicine uses internet, which is not as secure as the privacy of your therapist’s office and certain services providers might store copies of videos. It is possible that communication might be intercepted (hacked) or otherwise compromised. Additionally, telemedicine being a relatively new filed, the empirical evidence for its efficacy, while promising, is limited.

Also, be aware that if you elect to not use telemedicine for therapy, this will not affect your ability to continue scheduling face-to-face sessions with your therapist. Please ask your particular therapist how telemedicine sessions factors into the no show, and late cancelation policy.

  • I agree to engage in my therapy sessions through telemedicine. I am aware of the potential limitations to privacy, confidentiality and service connections associated with telemedicine
  • I agree that I will take responsibility to ensure that I am in a place that allows sufficient privacy when engaging in telemedicine, and that I will take every precaution to ensure that my confidential health information is protected on my end of the telemedicine connection.

 

 Telemedicine Consent Options 

COVID-19 Liability Waiver

 

 

 

 Person signing forms is the:

 

I attest that:

  • I am not experiencing any symptom of illness such as cough, shortness of breath or difficulty breathing, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, or new loss of taste or
  • I do not believe I have been exposed to someone with a suspected and/or confirmed case of the Coronavirus/COVID-19.
  • I have not been diagnosed with Coronavirus/Covid-19 and not yet cleared as non-contagious by state or local public health
  • I am following all CDC recommended guidelines as much as possible and limiting my exposure to the Coronavirus/COVID-19.
  • I have not traveled internationally within the last 14
  • I have not traveled to a highly impacted area within the United States of America in the last 14 days. If so, please tell us where you traveled to and your dates of travel.

I acknowledge the following:

  • The contagious nature of the Coronavirus/COVID-19 and that the CDC and many other public health authorities still recommend practicing social
  • Minnesota CarePartner, LLC has put in place preventative measures to reduce the spread of the Coronavirus/COVID-19.
  • Minnesota CarePartner, LLC cannot guarantee that I will not become infected with the Coronavirus/COVID-19. I understand that the risk of becoming exposed to and/or infected by the Coronavirus/COVID-19 may result from the actions, omissions, or negligence of myself and others, including, but not limited to, counseling staff, and other clients and their families.
  • I voluntarily seek services provided by Minnesota CarePartner, LLC and understand that I am increasing my risk to exposure to the Coronavirus/COVID-19.
  • I will comply with all set procedures to reduce the spread while attending my appointment.

I hereby release and agree to hold Minnesota CarePartner, LLC harmless from, and waive on behalf of myself any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to myself and/or property that may be caused by any act, or failure to act of the counseling practice, or that may otherwise arise in any way in connection with any services received from Minnesota CarePartner, LLC. I understand that this release discharges Minnesota CarePartner, LLC from any liability or claim that I, my heirs, or any personal representatives may have against the practice with respect to any bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received from Minnesota CarePartner, LLC. This liability waiver and release extends to the counseling practice together with all therapists and other employees.

 

Intake Forms Acknowledgement

 

 

 

 Person signing forms is the:

 

I attest that I have reviewed and understand the forms in this document, as listed below:

  • Minnesota CarePartner Mental Health Bill of Rights
  • Appointment Cancellation Policy
  • Privacy Rights

I agree to the information contained in each form to which I have attached my initial, attestation or signature.

 

 

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Signature Certificate
Document name: MH Intake Paperwork - Staff Requested - eSignature
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